Getting past the Applicant Tracking System (ATS) is the first hurdle in your job search. Studies show that up to 75% of resumes never reach human eyes because they fail ATS screening. Here's how to make sure yours stands out.
What is an ATS?
An Applicant Tracking System is software that companies use to filter, scan, and rank job applications. It searches for keywords, qualifications, and formatting that match the job description. If your resume doesn't pass this automated screening, a recruiter will never see it.
Key Principles for ATS Success
1. Use a Clean, Single-Column Format
ATS systems struggle with complex layouts. Avoid:
- Multiple columns
- Text boxes
- Headers and footers (critical information gets lost)
- Tables for layout purposes
- Graphics, icons, or images
- Fancy fonts or colors
Stick to a simple, top-to-bottom flow that any system can read.
2. Choose the Right File Format
- DOCX is safest – Most ATS systems parse Word documents reliably
- PDF can work but may cause parsing issues with some older systems
- Never use JPG, PNG, or other image formats
3. Use Standard Section Headers
ATS systems look for conventional headers. Use these exact terms:
- Professional Summary (or Summary)
- Work Experience (or Experience)
- Education
- Skills
- Certifications
Avoid creative alternatives like "Where I've Made an Impact" or "My Journey" – the ATS won't recognize them.
4. Optimize for Keywords
This is where most candidates fail. Here's how to do it right:
Step 1: Analyze the job description Highlight specific skills, qualifications, and terms mentioned multiple times.
Step 2: Mirror the language If the job says "project management," don't write "managing projects." Use the exact phrase.
Step 3: Include both acronyms and full terms Write "Search Engine Optimization (SEO)" so you match either search.
Step 4: Integrate naturally Don't keyword-stuff. Work terms into your achievements and descriptions.
5. Quantify Your Achievements
Numbers catch both ATS algorithms and human recruiters' attention:
❌ "Improved sales performance"
✅ "Increased quarterly sales by 32%, generating $150K in new revenue"
❌ "Managed a team"
✅ "Led a cross-functional team of 8 members across 3 departments"
6. Use Strong Action Verbs
Start each bullet point with a powerful verb:
| Instead of... | Use... |
|---|---|
| Responsible for | Led, Managed, Directed |
| Helped with | Collaborated, Contributed, Supported |
| Worked on | Developed, Implemented, Executed |
| Did | Achieved, Delivered, Accomplished |
7. Tailor Every Application
One-size-fits-all doesn't work. For each job:
- Read the job description thoroughly
- Identify the top 5-7 requirements
- Ensure your resume addresses each one
- Rearrange bullet points to lead with the most relevant experience
Resume Structure Breakdown
Contact Information
- Full name (larger font, bold)
- City, State (full address not needed)
- Phone number
- Professional email
- LinkedIn URL (optional but recommended)
Professional Summary (3-4 lines)
A brief snapshot of who you are professionally. Include:
- Years of experience
- Key expertise areas
- Notable achievement or value proposition
- Target role alignment
Work Experience
For each position:
- Job title | Company name
- Location | Dates (Month Year – Month Year)
- 3-5 bullet points with achievements (not just duties)
Education
- Degree name
- Institution | Location | Graduation year
- Relevant coursework, honors (if recent graduate)
Skills
Organized by category:
- Technical Skills: specific tools, software, languages
- Languages: with proficiency levels
- Soft Skills: leadership, communication, etc.
Optional Sections
- Certifications & Training
- Projects (great for career changers or new graduates)
- Volunteer Work
- Publications
Common Mistakes to Avoid
- Using "References Available Upon Request" – It's outdated and wastes space
- Including personal information – No photos, age, marital status
- Writing in first person – Avoid "I managed..." Just write "Managed..."
- Going over two pages – One page for early career, two max for experienced professionals
- Using generic descriptions – Customize every bullet point
Final Checklist
Before submitting, verify:
- Clean, single-column format
- Standard section headers
- Keywords from job description included
- All achievements quantified where possible
- Strong action verbs start each bullet
- No spelling or grammar errors
- Contact information is current
- File saved as .docx
- File name is professional (FirstName_LastName_Resume.docx)
Download the Template
Ready to get started? Download my free ATS-friendly resume template and customize it for your next application.
📄 Download ATS Resume Template (.docx)
Need help tailoring your resume for a specific role? Feel free to reach out – I'm happy to help!